Rise Community Foundation

Empowering Project Managers for Success

Onboarding Guide for Program Managers

This guide is designed to provide you with a clear and concise process for onboarding new team members within your programs at the RISEC Community Foundation. By following these steps, you will ensure a smooth, consistent, and effective integration of volunteers into our organization, setting them up for success and contributing to the overall mission of RISEC.

Phase 1: Interview and Candidate Selection

Initial Interview:

Utilize the provided interview questionnaire to conduct a structured and comprehensive interview.
Access the questionnaire here: RISEC Standard Interview Questionnaire
Evaluate candidates based on their skills, experience, and alignment with RISEC’s mission and values.

Candidate Selection:

If, after the interview, you determine the candidate is a suitable fit and you wish to bring them on board, proceed to the next step.
If you would like a second opinion on the candidate’s suitability, please contact the RISEC office or consult with another program manager for assistance.

Phase 2: Volunteer Agreement and Documentation

Volunteer Agreement Form:

Send the volunteer agreement form to the selected candidate. Here’s the Form: RISEC Volunteer Agreement Form and Instructions.
Instruct the candidate to download, complete, and sign the agreement form.
Request the candidate to return the signed agreement form along with a copy of a valid government-issued ID.

Submission:

The candidate must return the completed agreement form and ID to the RISEC office.

Phase 3: Office Onboarding and Communication

RISEC Email Setup:

Upon receipt of the signed agreement and ID, the RISEC office will create a RISEC email account for the new volunteer. The standard email format is first name initial followed by the last name. Here’s an example: John Doe, jdoe@risec-canada.org.
The temporary password is the same as the email. To login to their email, they have to go to the RISEC webmail at www.risec-canada.org/webmail.
The login details for the RISEC email will be sent to the volunteer’s personal email address on file.

Slack Invitation:

The volunteer will receive an invitation to join the RISEC Slack group chat via their new RISEC email address.

Onboarding Session Invitation:

Program Managers will receive onboarding session invites, that they will pass on to the new volunteers.

Phase 4: Program Manager Follow-Up and Integration

Consistent Follow-Up:

As a program manager, it is crucial to maintain consistent communication with new volunteers.
Regular check-ins will help prevent stagnation and ensure ongoing engagement.

Role and Responsibility Clarification:

Clearly communicate the volunteer’s roles, responsibilities, and expectations as outlined in the job description.
Make sure the volunteer has a copy of the job description.

Task Assignment:

Integrate the new volunteer into the team by assigning relevant tasks promptly.
Facilitate their involvement in ongoing projects and initiatives.

Support and Assistance:

Provide ongoing support and guidance to the new volunteer.
Address any questions or concerns they may have.

Contact Information

For any assistance or questions, please email: office@risec-canada.org.

By adhering to these guidelines, we can ensure a positive and productive onboarding experience for all new volunteers at the RISEC Community Foundation.

Are you an employer?

Help newcomers integrate in the workplace through our 1000 Seeds Program

Join the 1000 Seeds Program and be a catalyst for change in our community! We’re calling on businesses and employers to partner with us in providing short-term employment opportunities for newcomers in Canada. By participating, you not only contribute to the economic growth and cultural diversity of our workforce, but also help newcomers gain valuable work experience so they can build their careers. Your business can make a real difference by offering mentorship, internships, or short-term job placements, guiding newcomers toward successful careers. Together, let’s plant the seeds for a vibrant, inclusive, and prosperous Canada. To know more about 1000 Seeds, email us office@risec-canada.org.

RISEC: Refugee Immigrant Settlement Education Career

RISEC Community Foundation is dedicated to assisting newcomers in their integration process into Canadian society. Our programs and services are aimed at addressing their immediate needs about their settlement, education, and career in Canada. From language classes and job training to career mentorship and settlement support, we strive to create a proactive environment where every newcomer has an opportunity to thrive and find success in Canada.

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